How large is your email

Email is akin to sending a letter through the Royal Mail (with out the cost). But you can only squeeze so much into a letter, before it becomes a parcel.

The same is true with emails, however in this case we just attach documents, and don’t really appreciate how big they are, after all how big is 1MB of Data?

So an email with a 15GB attachement is really like trying to send a 15KG letter, it is never going to get through the Royal Mail, it is going to have to go via Parcel Force, or an alternative courier.

Things aren’t quiet as simple as that with email, but you will have two limiting factors, firstly your system maybe set up in such a way that you can only attach a document of a certain size, at least you know this part of it. The other part of the equation is that clients email systems maybe set up to only receive emails up to a certain size. Generally you will probably be ok up to around 5MB over this it isn’t going to be certain to be delivered.

You have a couple of options out on the web, you could use dropbox, or yousendit. So you can upload the files, and let your customer/supplier access the documents.

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5 Simple Way to Combat Spam

SPAM! When we talk to any of our customers that we provide Computer Support in Plymouth, to, nine times out of ten they will insist that their greatest headache is the amount of spam that floods their email boxes on a daily basis.

Unfortunately, if your email address is already on the mailing lists of any major spam offenders out there, getting yourself removed can be near impossible and in the short term, your only real source of relief will be to install a quality spam filter, preferably at the ISP level so that the offending messages are filtered before hitting your email server or inbox.

To prevent spreading your email address around even further, or if you’ve been lucky enough not to have your address already placed in the sights of the evil spammers, here’s five simple ways to keep your spam intake at a minimum.

  1. Never make any purchases from an unsolicited email. Even if whatever they’re selling seems to be an attractive and legitimate purchase, you have to consider how they got your email address in the first place. If they spammed you to begin with, by you making a purchase with them, you’re not only confirming that you address is valid, but that you’re also a prime target for future spam offers. In which case you can be sure that your email address will be sold throughout the spammer community as if it were gold!
  2. Never reply, click the unsubscribe link or click any link in a spam email. By replying or clicking the link in the message, you’re only confirming your email address for the spammer that they’ve got a valid, working email address for you. This is valuable information for a spammer. Don’t give it to them.
  3. Disable your preview pane. The utilities in use by spammers track who their messages were sent to, who opened the message and who clicked the links… all information used to help them strengthen the reliability of their list. If your preview pane displays their email message, this will report back to their reporting utility that you opened the email.
  4. Use the BCC option when emailing multiple recipients. If a spammer were to intercept your email, all of the addresses on your list would be viewable. Protect your friends and colleagues by keeping their addresses hidden from view.
  5. Use a secondary (or third) email address when making web purchases, posting to newsgroup lists or participating in forums. Spammers will collect email addresses from anywhere they can be collected. Keep your primary address for contact only with trusted, personal contacts and use a separate public address, such as a Gmail, Hotmail or Yahoo address for your other web activities.

No one, is safe from the evils of them spamming world. Use some of the basic strategies to keep your email inbox as clean as possible.

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What a Busy Week – So Far!!!!

Well, I was hoping we would have a quiet week going into the Bank Holiday weekend!

Plans don’t always go to plan, but it’s been well worth it to date.

SO what have we been doing

  1. Updating a customers website – We used to carry out web design and still host websites. We still have a couple of customers, who we look after their websites. They have been busy creating and updating pages. SO these have all (well almost been done)
  2. Updating the lock out policy for a customer, You can control when your screen saver kicks in from Group Policy, unfortunately, that means if the policy changes we have to update it.
  3. A customer who is rushing through changes to a Line of Business Application, means we have been ensuring everything is set up correctly and have some work to do to make sure this all runs smoothly.
  4. The issue with a clients Internet connection look like it is fixed, we were out there yesterday. They get 4Mb and 600Kb which is twice the speed they used to get, and somewhere about 8 times more than they had during the last few months. This goes to prove that you need to keep on at your ISP to get the best, the ISP in question said it was there equipment at fault!
  5. Answering questions on Office,how do I password protect a document, how do I do this in Excel. Mostly with customer who have now got Office 2007, and can’t use the Ribbon interface.

And today off to carry out a site survey at a new customers site.

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